VP Finance and Administration Update – From PM (September 19th) to November 22nd 2014
External Audit
- The majority of my time has been put towards the external audit that is happening with Deloitte
- The auditing company, Deloitte, is auditing all 12 CFES accounts. The majority of these accounts where not used in the 2013-2014 fiscal year, so the transactions only include the monthly bank fees.
- Lessons I have learnt from the audit are reflected in some policy changes at congress.
- The audit will be completed in January.
Online Banking
- Since PM I have been working on getting the online banking set-up that was approved by the BoD at PM.
- I am working on getting access for all activity managers to view their statements, and have access to making and receiving transactions.
Administration and Common Activities
- Not for profit act – I submitted the Continuance Documents to Corporations Canada, but unfortunately a Notice of Deficiency was returned. In the documents we chose to propose a name change of the organization to make sure the French version was correct. The required NUANS name search report did not match the proposed name on the form because I only performed the search report for the French version of the name. A new NUANS report will be generated that includes names in both French and English, and this report will be resubmitted with the Continuance Documents. We have six months to complete this before our request is considered abandoned.
- Membership fees – At the time of pre week, only three schools have not paid their membership fees. I am working with region ambassadors to have these fees paid in time for plenary at Congress.
- VPFA Handbook – I am continuing to generate ideas to include in the VPFA Handbook that I will be creating. This handbook will allow for proper transition of the VPFA role, and limit lost knowledge within the organization.
- Lean Six Sigma – I have been working to close out the finances of Lean Six Sigma. We are currently missing course fees from two more participants, totalling $690. If we do not receive these course fees, it looks like Six Sigma will have run at a deficit of $2,698.75. The majority of this deficit is from the various things that went wrong throughout the week. I will keep working on receiving the last of the course fees in order to get the deficit down to the $2,000 that the Vinh Du explained at PM.
- November 30th Financial Report – I have prepared the November 30th Financial Report and it was distributed to members.
- General finances – I have been writing and depositing checks to maintain the finances of the general operation of CFES.
